Policy of the Roslyn Boys & Girls Club Regarding Facility Usage

  .                     Eligible Users:

Priority shall be given to Roslyn Boys and Girls Club sponsored activities subject to the approval of the Facility Manager and/or the Executive Board of the Roslyn Boys and Girls Club.

The Roslyn Boys and Girls Club does not discriminate against groups or individuals on the basis of race, color, creed, sex or national origin; however, the Club reserves the right to deny usage of its facility to any group or individual if the Executive Board of the Roslyn Boys and Girls Club finds that an applicant’s usage of the facility would be detrimental to the Club and/or its purposes,

Additionally, subject to the approval of the Executive Board, the following groups shall be eligible users:

The facility shall not be available to profit-making organizations or individuals; groups shall be eligible users:

1.                    Roslyn based non-profit organizations;

2.                    Active members of the Roslyn Boys and Girls Club;

3.                    Non-profit organizations located outside of the Roslyn community;

4.                    Youth groups such as Scouts;

5.                    Such other applicants approved by the Executive Board of the Roslyn Boys and Girls Club;

I.                     Application Procedures for Usage of the Facilities of the Roslyn Boys and Girls Club

            All applicants seeking (access) to the facilities of the Roslyn Boys and Girls Club shall submit a written request to the Secretary of the Roslyn Boys and Girls Club 30 days prior to the intended use.

            The club secretary shall consult with the Club Facility Manager in order to determine the availability of the facility at the time and date requested.

            The Facility manager may exercise discretion to approve usage of the facility by Roslyn Boys and Girls Club approved programs and teams.  All other applications for usage of the facility must be submitted to the Executive Board of the Roslyn Boys and Girls Club for approval.  The Facility Manager shall promptly notify the applicant of the decision of the Executive Board and in the case of approval, note the date and time on the master calendar of the Roslyn Boys and Girls Club.

            All approved applicants shall be required to execute either a user agreement or rental agreement if a fee for usage is charged.

I.                     Rental Policy for the Usage of the Facilities of the Roslyn Boys and Girls Club

            Only Active Members of the Roslyn Boys and Girls Club shall be eligible to rent the facility.  An Active Member of the Roslyn Boys and Girls Club is defined as a parent or guardian of a child that is currently participating in a sponsored program or within the twelve month period immediately prior to the application to use the facility.  Active Members also include Officers and Members of the Executive Board of the Roslyn Boys and Girls Club, Coaches, Assistant Coaches, and Manager of Sports Teams sponsored by the Roslyn Boys and Girls Club and Active Members of the Committees approved by the Executive Board of the Club.

Cost - A rental fee of $50 per hour to a maximum of $250 shall be charged for the usage of the facility.  A $50 deposit must accompany all rental applications.  This deposit shall be applied to the amount due for rental of the facility.  The balance due for rental of the facility must be paid two weeks prior to the rental date if payment is made by check or one week prior to the rental date if payment is made in cash.  Applicants may make installment or lump sum payment so long as the balances are paid on or before the date specified herein.

 Rental Periods: The Facility shall be available for rentals only between the hours of 12:00 noon and 6:00 PM.

Prohibited Activities: No smoking, consumption of alcoholic beverages or drug use is permitted inside the facility of the Roslyn Boys and Girls Club.  Failure to adhere to the policy outlined herein regarding prohibited activities shall result in the miscreant and the applicant being barred from any future usage of the facilities of the Roslyn Boys and Girls Club.

  Responsibilities of Users of the Facilities of the Roslyn Boys and Girls Club

  Anyone using the facilities of the Roslyn Boys and Girls Club shall:

A.                  Setup chairs, tables and or equipment to be used in connection with their event;

B.                   Confine activities only to the areas of usage approved by the Executive Board and/or Facility Manager of the Roslyn Boys & Girls Club;

C.                   Prevent damage to the equipment, structure and other property belonging to the  Roslyn Boys and Girls Club:

D.                  Prevent excessive noise which could disturb the neighbors of the Roslyn Boys and Girls Club;

E.                   Leave the building in broom clean condition;

F.                   Return all chairs, tables and equipment to the locations where the user found them upon their arrival;

G.                   Turn off all lights and electrical equipment, including restrooms before departure;

H.                  Secure the building doors and windows and return any keys to the Facility Manager at the end of the usage period.

I.                     Report any damages to the facility and malfunctions of equipment or fixtures to the facility manager at the conclusion of the usage period.

J.                    Abide by all rules and regulations contained in the agreement (Rental or User) concerning usage of the facility.

Any user that fails to live up to the responsibilities outlined herein may be barred from future usage of the building.